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MedNexus

Human resources module

Staff files, timesheets and shifts, without the cardboard folders.

Contracts are made from the clinic’s templates, staff clock in and see their shifts, and leave requests go to whoever needs to approve them. The module also covers partner doctors.

See the module in a demo

290 RON / month / location · first 2 months free

A week’s shift plan: each nurse with their hours and the doctor they work with, plus reception

How it works, step by step

  1. Step 1: You add the employee

    You upload their ID document and the software fills in the empty fields in their file for you.

  2. Step 2: You draw up the contract

    From the clinic’s template, with the employee’s details already filled in. The documents are signed and kept in their file.

  3. Step 3: The employee clocks in

    From ‘My HR’, on a computer or phone. They can also see their shifts and their requests.

  4. Step 4: You plan the shifts

    The software proposes shifts in blocks and rearranges them as little as possible when something changes.

Everything you get in the module

  • Personnel file

    Each employee’s documents in one place, with alerts for documents that expire, such as their ID.

  • Contracts and documents from templates

    Contracts, job descriptions, contract addenda and decisions, from the clinic’s document library, with the details filled in automatically.

  • Timesheets

    Staff clock in and out, and the monthly timesheet adds itself up.

  • Automatic shift planning

    The software draws up the weekly and monthly shifts by itself, taking staff requests into account: who can’t do mornings, who’s on leave. Any gaps are flagged to you every morning.

  • Requests and leave

    Leave requests are made in the software. The leave balance is always visible.

  • Acknowledgement of rules

    The internal rules and the organisation and operating rules are published in the software, and each employee confirms with a signature.

  • ‘My HR’

    Every employee can see their timesheet, shifts, requests and rules, without having to ask anyone.

  • Partner doctors

    Contracts and files for partner doctors. The doctor gets a link and completes their own file, without an account.

What it looks like in the software

A nurse’s personnel file: contract, job description, practising certificate and insurance, with ‘Expires in … days’ alerts
The personnel file
The month’s validated timesheet for the whole team: arrival time, departure time and hours worked each day
The month’s timesheet
‘My HR’ on a nurse’s phone: hours worked this month, days of leave and requests
What the employee sees

Your document templates

We recreate the documents you already use, or build them from scratch. Once a template is made, you can use it as often as you like in MedNexus.

2 free templatesincluded in the module, simple ones only (for example a leave request or an employment certificate)

Templates we build for this module

  • Employment contract
  • Internal rules / organisation and operating rules
  • Standard operating procedure
  • Partner doctor contract
  • Employment contract addendum, job description, termination decision
  • Addendum to or termination of a partner contract
  • Director’s decision, requests, employment certificate, declarations

Additional templates, and the package with the module’s full set of documents, are a one-off payment, excluding VAT. We quote the price based on your documents.

Frequently asked questions

What happens if I switch the module off?

Timesheets and shift planning stop. HR files and partners’ documents can no longer be opened, but they are kept. Links sent to partners close immediately, with the message ‘This link is no longer available. Please contact the clinic.’ Your data comes back when you switch the module on again.

Do partner doctors need an account?

Not to complete their file: they just get a link. A partner doctor without an account doesn’t count as a user. If you give them an account so they can work in the software, that account counts.

Can we use our own contract templates?

Yes. The templates live in the clinic’s document library, and you adapt them to match your own.

Works with

Want to see a contract drawn up in two minutes?

We’ll show you an employee’s file, contract and shifts, in 20 minutes.

Book a demo