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MedNexus

Invoicing & Inventory module

Invoices in SPV, goods received notes and stock, in the same place as the cash desk.

You issue invoices and pro formas, send them to SPV (the online portal of ANAF, the Romanian tax authority), book in goods with a goods received note and see what’s in stock at any time. No second invoicing program, and no exporting between the two.

See the module in a demo

190 RON / month / location · first month free

The list of issued invoices, with the payment status and the SPV status of each: sent or accepted

How it works, step by step

  1. Step 1: You issue the invoice

    To a company, or straight from the cash desk after taking payment from a patient who asks for an invoice.

  2. Step 2: It goes to SPV

    The invoice is sent to ANAF through RO e-Factura, Romania’s national e-invoicing system, and you can see its status in the list.

  3. Step 3: You receive goods

    You create the goods received note from the supplier’s invoice. Stock goes up by batch, with the expiry date.

  4. Step 4: Consumption and stocktaking

    Consumables used are deducted from stock. At stocktaking, the software produces the consumption note.

Everything you get in the module

  • Invoices and pro formas

    With your own number series and saved company clients. An invoice can also be issued from the cash desk, for a patient who asks for one.

  • RO e-Factura and SPV

    Invoices are sent to SPV from the software. A reminder warns you in good time, counting working days, when an invoice hasn’t been sent yet.

  • Purchases and goods received notes

    Goods received notes with the price excluding VAT on each line, transport costs spread across the products and small rounding differences absorbed automatically.

  • Invoice arriving after the goods

    If the supplier’s invoice arrives after the goods, you link it to the goods received note you’ve already made, without touching stock.

  • Stock by batch

    See what you have, where it is and when it expires. Stock movements stay traceable for every product.

  • Consumption and stocktaking

    Consumables are deducted by point of use. When the stocktake is validated, the month’s consumption note is created automatically, starting with the batches that expire first.

  • Suppliers and payments

    Suppliers, their contracts and your payments to them, all in one place.

  • Access for your accountant

    Your accountant gets a read-only profile for sales, purchases, the cash desk and inventory. Lists can be exported as PDF for any period.

What it looks like in the software

An issued invoice with the status ‘Sent to SPV’, its lines and the buttons for payment, PDF and SPV
The invoice, sent to SPV
A goods received note with batches and expiry dates, plus transport spread across the cost of the products
Booking in goods, with a goods received note
Current stock of consumables, by batch, with the last purchase price and the expiry date
Stock, by batch

Your document templates

We recreate the documents you already use, or build them from scratch. Once a template is made, you can use it as often as you like in MedNexus.

3 free templatesincluded in the module, simple or medium

Templates we build for this module

  • Contract with a corporate client
  • Contract annex (services, prices)

Additional templates, and the package with the module’s full set of documents, are a one-off payment, excluding VAT. We quote the price based on your documents.

Frequently asked questions

What happens if I switch the module off?

The cash desk with fiscal receipts carries on working. Invoices can no longer be issued from the software, and the SPV reminder disappears. Your data isn’t deleted and comes back when you switch the module on again.

Can our accountant work in the software?

Yes. They get an account with read access to sales, purchases, the cash desk and inventory, and can export the lists they need as PDF. Their account counts as a user.

Do I need another program for RO e-Factura?

No. Invoices go to SPV straight from MedNexus, once you’ve connected the clinic to SPV in the settings.

Works with

Want to see an invoice go to SPV?

We’ll show you an invoice, a goods received note and the stock, using a worked example, in 20 minutes.

Book a demo